Rand Water: Personal Assistant

Rand Water: Personal Assistant








Closing Date: 2023/08/08

Reference Number:RAN230726-2

Job Title:Personal Assistant

Location: Rietvlei, Johannesburg South

Job Advert Summary

Rand Water is currently looking for a Personal Assistant The incumbent will provide effective and efficient personal assistance, and secretarial and administrative support to the Head Rand Water Institute (HRWI) about all functions in the Business Unit.

Minimum Requirements

• Grade 12 qualification essential.                              
• Administration, Secretarial, or HR Diploma.

• 10 years of experience in an Administrative environment with office administration, personal assistance, and secretarial experience.

• Computer literacy.

Primary Duties

Provide effective and efficient personal assistance, and secretarial and administrative support to the Head Rand Water Institute about all functions in the Business Unit.

Evaluate and submit reports to different internal and external structures and committees.

Manage the diaries of the HRWI and senior managers and coordinate arrangements related to this function.

Compile and type meeting packs, minutes of meetings, management reports, etc.

Coordinate all logistical arrangements for meetings, functions, and other ad hoc functions (internal and external) including travel arrangements.

Undertake a variety of administrative tasks within general guidelines.

Limit and control access to personal information in line with organizational policies and procedures.

Knowledge

Office Management

Typing and Filing

Secretarial and Administrative knowledge

Procurement Knowledge

SAP Knowledge

Computer literacy – e.g. MS Office Suite

Basic Project Management


Skills

Good communication (Verbal and Written) skills

Good interpersonal skills

Time Management

Organizational Skills

Minute Taking Skills

Problem-Solving


Attitude

Telephone etiquette

Quality conscious

Ability to safeguard sensitive information

Ability to work independently

Self-motivated and team player

Deadline orientated

Assertive

Ability to work under pressure


Rand Water reserves the right not to make appointments to any of the advertised positions at any stage



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